Exam Regulations

RULES AND REGULATIONS GOVERNING THE CONDUCT OF EXAMINATIONS

1.         Eligibility

All students who are registered for courses in a given semester are eligible to sit for examination in those courses except students in the following categories:

  • A student who is absent from the University for more than three weeks without official permission.  Such a student shall normally be deemed by Senate to have withdrawn from the University; and
  • A student who fails to attend up to 80% of lectures

2.         Instructions to Candidates

  •  Every candidate shall:
  • Be admitted into the examination hall only on the production of the University identity card and other document (s) that may be prescribed from time to time by the University management;
  • Ensure that he/she acquaints him/herself with and adheres strictly to the instructions governing examinations in the University;
  • Ensure before the commencement of any examination or test, that nothing incriminating is found on his/her person or on materials he/she legitimately brought into the examination hall;
  • Conduct him/herself in an orderly manner and obey all the instructions of the Examiner/Invigilator; and
  • Not be engaged in or attempt any other manner of examination malpractice.
  • Candidates are not expected in the examination hall earlier than 30 minutes before the commencement of each examination.  They are also advised to keep strictly to the seating arrangements.  Under no circumstances should candidates remove chairs arranged in halls used for examination purposes.  Candidates who need special identification must come to the hall at least 45 minutes before the start of an examination.
  • Candidates should report punctually at their examination venues.  Candidates arriving later than an hour for an examination may be refused entry into the examination hall.
  • Candidates must bring with them to the examination hall their own ink, pen, ruler, erasers and pencils and any materials, which may be permitted by these regulations (as stated hereunder).  They are however, not allowed to bring any books or papers, except those that may be permitted or provided by the department responsible for the examination being held.  They are to ensure that lecture notes, textbooks, jotters, bags or any unauthorized materials or aids etc. are not brought into the examination hall
  • GSM, mobile telephones, or equivalent handsets/devices/equipment/gadgets/ ARE NOT ALLOWED in the examination hall.
  • Communication of any kind between candidates is strictly forbidden during examination.
  • Silence must be observed in the examination hall.  The only permissible way of attracting the attention of the invigilator is for the candidate to raise his/her hand.
  • The use of scrap paper is not permitted.  The rough work must be done in the answer booklets, crossed neatly through and submitted along with the answer booklets/scripts.
  • Candidates must use their Matriculation Numbers for the examination, and not names.
  • Except for the question paper, candidates are not allowed to remove or mutilate any paper or materials supplied by the University.
  • Candidates shall not normally be permitted to leave the examination hall during the first and last 30 minutes of any examination.
  • At the end of an examination, candidates must remain seated while the invigilators go from row to row to collect answer scripts.
  • Candidates are required to sign against their Matriculation Numbers on the Attendance Register at the beginning of the examination and when submitting the answer booklets/scripts.

3.         Instructions to Invigilators

  1. The invigilators shall search candidates before they are allowed into the examination hall.
  2. Invigilators shall normally allow the candidates into the hall ten (10) minutes before commencement of the examination and to sit according to their Matriculation Numbers.  Blank answer booklets shall then be distributed.
  3. Invigilators shall ensure that candidates bring only authorized materials into the examination hall.  Bags, books and other candidates’ properties must be left outside the examination hall.  For this purpose, invigilators shall inspect the hall after candidates have been seated before the commencement of each examination.
  4. Shortly before commencement of the examination, the packet of question paper shall be opened and the papers distributed face downward, while the candidates are warned not to start until they are told to do so.
  5. At the scheduled time for the commencement of the examination and after the distribution of papers has ended, the invigilators shall ask the candidates to start, and note the exact time of commencement and the exact time to end the examinations.
  6. Invigilators shall pass round to the candidates, the Attendance Registers corresponding to their courses for the candidates to sign at the beginning and end of the examination.
  7. Invigilators shall familiarize themselves with instructions to candidates and enforce the rules and regulations contained in these instructions.
  8. Invigilators shall exercise constant and vigilant supervision over the candidates.  
  9. No candidate shall be permitted to leave the examination hall during the first half-hour of an examination except to go to the toilet or the first-aid room and then in the company of an attendant/invigilator.
  10. Normally no candidates shall be admitted after the First half-hour of the examination, and no question paper shall be removed from the hall before the first-hour of the examination has elapsed.
  11. The Chief invigilator may at his/her discretion allow a candidate who finishes his/her paper before the time required to submit his/her answer booklet and retire, except that candidates may not normally leave the examination hall during the first and last half-hour of the examination.
  12. Invigilator shall ensure that silence is maintained in the examination hall.  The only permissible way of attracting the attention of the invigilator for the candidate is to raise his/her hand.
  13. Invigilators must warn candidates of the time, when it is 30 minutes and 5 minutes respectively before the close of an examination.
  14.  At the close of each examination, invigilators shall go round to collect from candidates their answer booklets/scripts and check them against the Attendance Register.  The candidates shall then sign the Attendance Register and be allowed to leave.
  15. The invigilators shall enclose the collected answer booklets/scripts and the corresponding attendance Registers in the special envelopes provided for keeping the scripts, seal the envelopes and thereafter submit to the Chief Invigilator.
  16. The Chief Invigilator(s)shall sign and seal the envelopes and submit them to the Chief Examiners concerned.

4.         Absence from Examination

Candidates must present themselves at such University Examinations for which they have registered under these regulations.  Candidates who fail to do so for reasons other than illness or accident or other exceptional causes shall be deemed to have failed that examination.  Mis-reading of the time-table and such lapses on the part of the candidates shall not normally be accepted as a satisfactory explanation for absence.

  • A student who falls ill during an examination should report in writing to the Dean of his/her College through his/her Head of Department with a report from the University’s Director of Health Services.
  • A student who is absent from an examination because of illness confirmed by medical evidence from the University Health Services may obtain the permission of the Faculty Board to make up the examination on another occasion, otherwise he/she shall take the regular examination on the next available occasion.

5.         Examination Misconduct

Types of Examination Malpractices

Examination malpractices include:

  • Possession of question papers before examination/test or attempt to do so.
  • Swopping or attempting to swop answer before, during or after examination/test.
  • Bringing into the examination hall any unauthorized pieces of paper whatsoever.
  • Passing information from one candidate to another in the examination hall.
  • Tattooing: of instructions or answers, hints or codes thereof on any part of the

Candidate’s body/dress, or in any other manner whatsoever.

  • Seeking or soliciting any assistance whatsoever from any other student or any unauthorized person in the examination hall.
  • Any disorderly conduct exhibited by a Candidate, before, during or after any examination or test.
  • Any arrangement by a Candidate with another person to impersonate and write an examination for the Candidate.
  • Unauthorized possession of the University Answer Booklets or attempts thereof, except within the examination hall and upon distribution of such Answer Booklets by an Invigilator for the purposes of the current examination paper.
  • Assaulting/manhandling or howsoever intimidating an Invigilator and/or attendant
  • Any actor omission of any student in and around the examination hall, which is inimical to or subversive of the integrity of the University examination process, such as the under-listed offences, shall constitute examination misconduct.
  • Offering or receiving information/assistance to and or from another student during examination is a breach of examination regulations. 

6.         Procedure for Handling Cases of Examination Misconduct

Examination misconduct shall continue to be processed by the Student Disciplinary Committee.

  • In any case of examination misconduct by candidates, the Chief Invigilator shall require the candidates concerned to write and sign a statement on the incidence and allow the candidates to proceed with the examination.  At the discretion of the Chief Invigilator, a candidate may be required to leave the examination room when his/her conduct is judged to be disturbing or likely to disturb the examination.
  • Any candidate suspected of any examination irregularities shall be required to submit to the Chief Invigilator a written statement immediately after the paper.  Failure to make a written statement shall be regarded as an admission of the allegations against him/her.  Report from Invigilators shall always be through the Chief Invigilators.
  • The Chief Invigilator shall, with his own statement and report, refer cases of examination misconduct to the Chief Examiner and the Head of Department concerned and the Dean within 24 hours.

The relevant regulations and guidelines governing the conduct of examinations are also contained in the Student Information Handbook.

7.         Procedures for Investigating Alleged Examination Malpractice

  • The Chief Invigilator shall submit a written report on any such action to the Head of Department and the Dean of the Candidate’s College immediately after the end of the examination.
  • The Dean shall promptly set up a panel of not less than three members of academic staff to investigate any examination misconduct reported to him. The report of such investigation shall be made available, to the Registrar and through him, to the Vice-Chancellor who shall determine whether the matter should receive the attention of the Student Disciplinary Committee.
  • The Student Disciplinary Committee shall carefully examine the case by taking oral evidence when necessary from all concerned (students and staff).  If the student is found guilty, appropriate penalty shall be applied. If not, the student shall be discharged.
  • The Registrar shall convey in writing, the penalty recommended to the student(s) found guilty.  His letter must clearly state the offence and punishment given.
  • Cases of students rusticated or expelled shall be reported to Senate by the Students Affairs Officer who is the Secretary of the Student Disciplinary Committee.
  • The student, after receiving such letter conveying the applied penalty from the Registrar, shall, if he so wishes, appeal to the Council of the University within fourteen (14) days of the receipt of the letter from the Registrar.
  • At the end of the rustication period, the student(s) concerned must be cleared by the Student Affairs Officer before resuming studies.  

8.         Breaches of University Rules/Code of Conduct and Consequences

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